Throwing an event where people can come together and have the time of their lives can be a pretty big task to do. Aside from organizing all the logistics needed for the event, you need to hire performers to entertain the crowd and keep the live energy going to give them the best experience ever. Hiring musical bands is very common to front an event since a lot of people are big fans of music and every band has a following that loves to watch them perform live and that means bands bring in more people to attend an event. To secure a band to perform for your event, you need to do more than just contact them and ask them to perform for your show. You need to present them a contract that will make them commit to your event and in return, you’re going to pay them for their performance. After all, bands need revenue, and having a show can mean they will earn money and get more exposure from the public. To know how to make a contract, read the rest of the article below.
A band performance contract is a written agreement between a band and the organizer of a show or concert that states that the band will perform in a particular event, venue, and date. The contract includes information such as elaborate details of the show, how the band can prepare for their performance, and when the organizer will pay the band for their services. It also states other repercussions both parties can face if any of them doesn’t do what they are supposed to deliver.
State the complete names of each band member and yourself in this section as well as each party’s street addresses, phone numbers, and email addresses. Make sure none of this information is incorrect or misspelled.
This section must state complete information such as the location of the event, the venue’s name, the date and time of the band’s performance.
This section should cover the following items such as the number of musicians of the band, the number and length of sets, any band’s requirements for stage, sound, and lighting, and extra equipment needed for the performance or additional people to help set up the performance such as a sound technician or a stage designer.
This section is where you state the payment amount for the band’s performance when they will be paid, and the method of how the payment will be made. You also need to include any deposit details too since this is standard practice for most musicians in the industry. The deposit amount is around 25-50% of the total contract amount.
Every contract must have this section to ensure that no one in each party will flake out before the event could take place and if some unfortunate situations happen, the organizer still has the time to scramble last-minute changes in the event. Include details such as the minimum notice for cancellation, terms that are accepted if the band cancels, and terms regarding venue cancellation, and if the band can still receive a full amount from the concert.
You can also set up additional terms and conditions for the band such as options for repeat and ongoing performances, force majeure clauses, etc. Seek an entertainment attorney‘s advice on what other clauses you can include in the contract.
There are different types of bands present around the world; however, there are four major types of bands that are well known. These are the orchestra, concert, jazz, and marching. Most of the members of these bands play various instruments such as strings, brass, woodwind, and percussion.
A musical performance, usually a live one, is called a gig or a concert.
In a usual musical band, all the members consist of a vocalist, rhythm guitarist, bassist, drummer, and keyboardist. Some bands have multiple guitarists or vocalists and sometimes vocalists can also double as a guitarist or keyboardists.
Once you’re done drafting the contract, review it for any grammatical or spelling errors and any inaccurate information written down before you print out official copies of the contract and let the band members sign it signifying their official involvement in your event. To help you get started making the contract, download our free sample templates above to use as your guide!
